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Freelance Project Pricing Calculator

Turn an hour estimate into a fixed-price quote with a scope buffer, pass-through costs and tax. Everything runs in your browser; nothing is uploaded.

Works in any currency: enter amounts in your own currency (USD, EUR, GBP, INR…).

Estimate
Quote

Results

Project price (excl. tax)
VAT / sales tax
Total to invoice
Deposit
Hours incl. buffer
Effective rate on estimate

How to price a fixed project

Price = (estimated hours × (1 + contingency) × hourly rate + costs) × (1 + markup). VAT or sales tax is added on top where you're registered. Projects almost always take longer than estimated, so a 10–25% buffer protects your effective rate.

The effective rate shows what you earn per originally estimated hour if the work goes to plan. Ask for a deposit (30–50% is common) before starting.

FAQ

How much contingency should I add?

10–25% depending on how well-defined the scope is; more for new clients or vague briefs.

Should I charge VAT?

Only if you're registered for VAT/GST/sales tax in your jurisdiction; rules differ for cross-border clients.

How big should a deposit be?

30–50% upfront is common, with the balance on milestones or delivery.